Welcome to the 2023-2024 FRG PTO Year!
Thank you for volunteering to help the FRG PTO! We appreciate your time, energy and commitment to our program. We look forward to working with you. All members of the Board are prepared to support you to ensure your program is successful.
A few general PTO reminders:
🔵 We are trying to make a better effort to not overlap other events, within the PTO, district and community, so we are asking to have your dates approved by the board. This form is found on the PTO website.
- 🔵 Budget- Each Committee has a budget; it is your responsibility to stay within your budget. Any overages will be your responsibility unless the Board approves a request. The budget put in place allows for all events/programs to run smoothly with the money we earn each year. Please see information from the PTO Treasurer.
🔵 Accepting Payments- Payments prior to an event should go directly to our treasurer, Arlene Kruser. This can be done via backpack mail, or Theresa is able to send invoices directly. Please contact her at arlene.kruser@gmail.com. if you have questions about the best method of collecting payments. For payments at an event, the PTO has Square readers and cash boxes that can be used, and board members can accept payments by Zelle.
Payments/reimbursements
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For large payments involving contracts, please have the vendor invoice the PTO directly, and our treasurer will pay the invoice.
- For smaller purchases, please submit a reimbursement request. These requests must include itemized receipts. Checks for reimbursement will be written on the 1st and 15th of each month. Reimbursement requests must be received 3 days before those dates in order to be included in that batch of checks.
These forms must be filled out in order for any requests to be fulfilled or they will be returned. If sending via backpack mail to school, it must be marked Attn: PTO Treasurer
- *Attention: you must obtain the tax exempt form from Arlene Kruser or Theresa Meshes when making purchases. No tax will be reimbursed moving forward.
Check Reimbursement Request Form
Deposit Request Form
- Each committee should choose a chairperson by September 30, 2023.
- • This person will serve as the contact person between your committee and the board in order to streamline communication.
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- They will be responsible for reporting to the Board at the PTO meeting 2 months prior to your event, and 1 month after.
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- Committees with programs/events that occur monthly need to report at each meeting or submit a monthly update to a board member.
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- Committees are responsible to advertise for the program/event they are planning.
- The PTO provides several avenues for advertising.
• E-blasts will be published once a week. Please send any information to frg.pto.pres@gmail.com by Wednesday afternoon.
• Fox River Grove PTO Facebook page Please contact Sara Erdmann with the details you want listed and when!
Sara Erdmann- iheartink85@yahoo.com
- • Fox River Grove PTO Website All flyers and calendar dates can be sent to frg.pto.pres@gmail.com.
- Flyers/Invitations
- • All copy requests should be sent to Julia Navik at frg.pto.pres@gmail.com, who will then send copy orders to the UPS Store.
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- Committees should not send copy requests directly to the UPS store.
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- To save on costs, copies will only be sent home with the youngest child in each family.
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- Please note that the cost of copies will come out of each committee’s budget.
- Volunteers
- The PTO is always seeking volunteers for various events, committees, and board. If you are interested in finding a place to volunteer, please contact Julia Navik at frg.pto.pres@gmail.com.
- The PTO Shed
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- Located behind the school and has various items you may use for your event. You can obtain the code from Julia Navik.
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- Please include items taken or used in your final report.
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- Using items in the shed may help keep costs down on your event/program.
- Building Use Forms
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- If you are planning on using one of the District buildings you must fill out a “building use” form.
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- These are located on the District website. Please read carefully before signing.
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- Your committee is responsible for building/hallway supervision and cleanup, and being there when vendors get there to assure a smooth start to your program/event.
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- At ARS: Do not remove lunch tables yourself because of the specific ways the lunch tables have to be taken down and moved around.
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Please provide a specific outline with your building use request and they will have them arranged for you.
Good Luck and have fun! Remember we are here to answer questions!
Your FRG PTO Board of Directors,
Julia Navik Gutierrez, President
Katrina McLaughlin, Vice President
Erin Jonas, Assistant Vice President
Arlene Kruser, Treasurer
Theresa Meshes, Associate Treasurer
Sara Erdmann, Secretary
Barbara Schaefer, Assistant Secretary
Amy Weicheck, Member at Large
Carly Bo-Hansen, Member at Large